Members present: Julie Chapman, Robin Grewe, Deb Sund , Kelly Radding, Laura Harrawood,
Sally & Jeff Rucker, Tim Sund, & Jerry & Barb Persinger.

Meeting was called to order by President Julie Chapman and welcomed all who were able to attend this years’ annual meeting in O.K. City.

Julie gave a report from the BOD meeting held earlier in the day and all the activity AMLA has been receiving.

Julie reported we had 56 members to date, 305 registered llamas, 156 immature llamas, & 110 foundation llamas.

Sec./Treasurer’s report: Deb Sund reported on the finances from 3/01/06 thru 2/28/07 (report shown at the bottom of minutes).

New Business: We had a very large agenda this year which is good and shows AMLA is very active and growing nicely.

1) Discussion was held on our business transactions with ILR, what our financial costs are with them, and the problem areas needing improvements. We will be working with Jan Wassink at ILR to work on these issues, making the records more accessible to us and the ability for us to balance our books.
NOTICE: we would like to ask all members, whether making a registration or membership transaction with ILR to please make your checks payable to AMLA not ILR. Every time the transaction goes thru ILR’s account we are charged an extra 3% fee for them to process the transaction. This charge is on top of the $6.00 we pay ILR to handle all our transactions. This will help us out with costs.

2) Our Web site & newsletter was discussed, thanks was given to Kelly Radding on all her hard work, improvements, and time she has put into both. The website information was discussed on what we have now and ways to become more efficient. This will be a goal for the next year.
Costs were discussed on the size of newsletters, color pages vs. black & white, and how many issues to do each year. There were questions on advertising costs and what we need to charge for different size ads in our newsletters. Kelly is going to break down our current costs so we can come up with reasonable charges.

3) A review was made and discussed on doing advertising in different ways for more exposure for AMLA. Deb Sund suggested we set up an advertising budget for each year to be used and then an annual review be made for any changes we need to make. It was approved to give the show stipend of $100.00 to the Conroe Show and also $100.00 to the VA Classic Show.

4) Due to the growth of AMLA, it was decided to establish committees for the 07’ – 08’ yr. to handle new areas being presented.
1) Advertising / Marketing
2) Welcoming Committee to get info packets to new members and inquiries.
3) Election Committee
4) Show & ALSA committee, set by regions.
5) Lending Library committee. (anyone interested in helping on any committee would be appreciated)

5) BOD has been working quite some time with ALSA excepting AMLA into their organization and being sanctioned. We have been approved (with a 2 yr. probation period) into ALSA and can earn ALSA points in showing. We will need to work very hard to continue increasing our numbers and try to get more mini shows going around the country showing ALSA we are here to stay. Our Registrar will be working with ALSA on our guidelines and getting them to all judges for shows.

6) It was discussed for the betterment of our organization to run smoother, we need to see changes to our bylaws. Deb Sund suggested we change our Corp. fiscal year to run from Jan. 1 of each year thru Dec. 31. This would include memberships, bookkeeping, and the election of officers. BOD will be putting together these changes to be put to a vote by the general AMLA membership.

7) Election of officers was held prior to our annual meeting and Pete Barber & Julie Sines were elected. Board member Jamie Sharp has resigned as our Registrar and Pete Barber was asked to come on board immediately as her replacement to complete our board of 5 members. Robin Grewe was appointed to take the Registrar position. Discussion was held with our current order of election of officers, seeing problems with the staggering process and potentially having a board with little experience trying to run our organization. A new venue was suggested which would keep an experience board at all times. This would change when the current board members come up for reelection. This will be worked out and brought before the general membership.

8) Because of the increasing number of issues needing attention with AMLA, it was decided we need to hold BOD meetings monthly via tele conference calls. Meetings will begin hopefully in May.

9) Changing the location of AMLA’s annual general meeting was discussed wondering if we changed would we be able to get more members to attend. It was decided to move the 08’ meeting to Lexington VA during the VA Classic show in March. Notice will be given prior to the meeting in the spring and we hope to have more members present. Then at the next annual meeting it will be discussed if we want to keep it there or try somewhere new.

This concluded our 07’ General Meeting. Meeting was adjourned by Julie Chapman.
Secretary/Treasurer Deb Sund
AMLA FINANCIAL REPORT
03/01/06 – 02/28/07


BALANCE FORWARD: $3,791.84


INCOME:

MEMBERSHIPS $1,050.00
REGISTRATIONS $ 594.00
SURI LLAMA ASSOC.(miss deposited) $2,807.50
UNDEFINED DEPOSITS $ 156.00


TOTAL INCOME $4,607.50



EXPENSES:


ADVERTIZING $ 40.00
AMLA ADV. $ 929.56
AMLA PROMOTIONS $ 500.00
MEMBERSHIP CRG. $ 72.00
MISC. (reimburse suri assoc.) $2,807.50
OFFICE EXP. $ 128.50
REGISTRATIONS $ 126.00
SUPPLIES $ 508.33
WEB CRGS. $ 140.00

TOTAL EXPENSES $5,251.41



BANK BALANCE AS OF 2/28/07 $3,147.93




TREASURER
Debra Sund